Fund Accounting

At the Forefront of Fund Administration

Since 2002, PEF Services, a CSC company, has been at the forefront of fund administration. Combining our world-class services, technology and expert staff, we have helped 250+ General Partners of every size, type and investment strategy to reduce and control operating costs, elevate service levels to their investors, streamline operations, improve focus on strategic initiatives and achieve sustainable growth. As part of our service to our clients, we report to more than 6,000 investors.

Download The Brochure for more information on PEF’s Fund Administration services. See how we help our clients enhance control, visibility, and decision making.

Our Services

Fund Accounting

We manage the day-to-day books and records for all types of private capital firms, including Funds and General Partnerships.

  • Review cash activity, reconcile to supporting documentation and record transactions
  • Reconcile bank accounts
  • Prepare checks, wires and ACH transactions
  • Calculate management fees
  • Record accrued/prepaid income/expenses and other adjustments (e.g. PIK and OID)
  • Maintain support schedules for receivables and accruals and reconcile to cash received/disbursed
  • Maintain support schedules for portfolio company loans, interest receivables and income and reconcile to cash received/disbursed
  • Record valuation adjustments
  • Prepare accounting reports including: trial balance, balance sheet, income statement, general ledger and journal entries
  • Prepare and distribute 1099s

Administration & Compliance

We reduce the burden on your staff by assuming responsibility for all record-keeping, audit, and review processes. We use proven methods, technologies, and expertise to improve operational effectiveness, contain costs, and improve accuracy.

  • Prepare for and manage year-end audit, including audit schedules and auditor inquiries
  • Establish/review accounting, filing and record keeping systems
  • Prepare and maintain files for financial reporting, communications with partners, audits and capital management
  • Review valuation documentation and procedures

Financial Reporting

We manage complex private capital fund reporting and make reports and statements available to your investors through our secure, proprietary ViewPoint™ investor portal.

  • Prepare quarterly and annual financial statements
  • Maintain support schedules for partner allocations and distribution waterfall
  • Prepare and distribute quarterly capital account statements

Capital Management

We monitor and manage the capital needs of your funds, from allocating capital calls to preparing and distributing notices. Our team takes over this time-consuming and labor-intensive process and ensures you’re prepared to meet your financial obligations.

  • Monitor capital needs in conjunction with the General Partner
  • Allocate capital call and distribution amounts to each investor
  • Prepare and distribute call and distribution notices
  • Monitor receipts for capital calls and payment for distributions

Investor Services

We manage investor communications – including capital calls, distributions, and financial statements – through our secure, proprietary ViewPoint™ investor portal.

  • Coordinate fulfillment of all investor deliverables
  • Administer and maintain PEF’s Investor Portal, including uploading documents and notifying investors
  • Maintain investor and related contact data
  • Assist with and provide timely responses to investor inquiries
  • Provide regulatory and compliance support, including AML/KYC

Fund Administration Outsourcing White Paper

As recent as two decades ago, few firms outside of the hedge fund market would have considered outsourcing fund administration. But as industry pressures have transformed this back-office function, outsourced fund administration has become a viable option for funds of every size and type, including venture, buyout, debt, real estate, SPVs, fund of funds, and more.

This white paper examines some of the top considerations informing the decision to outsource fund administration, provides key criteria to apply to the task of selecting a fund administrator, and provides a useful checklist for evaluating the capabilities and cultural fit of shortlisted fund administration partners.

White Paper: Fund Administration Outsourcing

Benefits of Outsourcing Private Capital Fund Administration

In the past decade, the private capital industry has changed—and grown—dramatically.

As the pace of change accelerates, a growing number of investment firms of every size and type are rethinking their back-office strategy…and turning to outsourced fund administration.

Featured Case Studies

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