Real Estate Funds

Fund Administration Services for Real Estate Funds

Fund administration has evolved from a simple task to an intensive and complex activity requiring higher headcount, greater expertise, and sophisticated technological resources.

PEF helps Real Estate Fund managers with our proven processes, flexible technology, and unmatched expertise to support funds of all sizes, from startups and smaller funds to those with billion-dollar commitments, and help General Partners demonstrate the highest levels of transparency and professionalism to their investors.

Leveraging nearly 20 years of experience in alternative asset specialty areas, we help real estate funds transform their back office into a center of excellence by seamlessly upgrading the quality, breadth, depth, and timeliness of investor information.

Download The Brochure for more information on our fund administration services and see how we help our clients achieve a new standard of operational excellence.

Our Services

We serve Real Estate Funds with a high-touch approach to service, and a best-of-breed technology platform to support you and your investors. PEF helps Real Estate Fund Managers meet complex fund reporting and compliance requirements confidently.

Fund Accounting

We manage the day-to-day books and records for all types of private capital firms, including Funds and General Partnerships.

  • Review cash activity, reconcile to supporting documentation and record transactions
  • Reconcile bank accounts
  • Prepare checks, wires and ACH transactions
  • Calculate management fees
  • Record accrued/prepaid income/expenses and other adjustments (e.g. PIK and OID)
  • Maintain support schedules for receivables and accruals and reconcile to cash received/disbursed
  • Maintain support schedules for portfolio company loans, interest receivables and income and reconcile to cash received/disbursed
  • Record valuation adjustments
  • Prepare accounting reports including: trial balance, balance sheet, income statement, general ledger and journal entries
  • Prepare and distribute 1099s

Administration & Compliance

We reduce the burden on your staff by assuming responsibility for all record-keeping, audit, and review processes. We use proven methods, technologies, and expertise to improve operational effectiveness, contain costs, and improve accuracy.

  • Prepare for and manage year-end audit, including audit schedules and auditor inquiries
  • Establish/review accounting, filing and record keeping systems
  • Prepare and maintain files for financial reporting, communications with partners, audits and capital management
  • Review valuation documentation and procedures

Financial Reporting

We manage complex private capital fund reporting and make reports and statements available to your investors through our secure, proprietary ViewPoint™ investor portal.

  • Prepare quarterly and annual financial statements
  • Maintain support schedules for partner allocations and distribution waterfall
  • Prepare and distribute quarterly capital account statements

Capital Management

We monitor and manage the capital needs of your funds, from allocating capital calls to preparing and distributing notices. Our team takes over this time-consuming and labor-intensive process and ensures you’re prepared to meet your financial obligations.

  • Monitor capital needs in conjunction with the General Partner
  • Allocate capital call and distribution amounts to each investor
  • Prepare and distribute call and distribution notices
  • Monitor receipts for capital calls and payment for distributions

Investor Services

We manage investor communications – including capital calls, distributions, and financial statements – through our secure, proprietary ViewPoint™ investor portal.

  • Coordinate fulfillment of all investor deliverables
  • Administer and maintain PEF’s Investor Portal, including uploading documents and notifying investors
  • Maintain investor and related contact data
  • Assist with and provide timely responses to investor inquiries
  • Provide regulatory and compliance support, including AML/KYC

Fund Administration Outsourcing White Paper

As recent as two decades ago, few firms outside of the hedge fund market would have considered outsourcing fund administration. But as industry pressures have transformed this back-office function, outsourced fund administration has become a viable option for funds of every size and type, including venture, buyout, debt, real estate, SPVs, fund of funds, and more.

This white paper examines some of the top considerations informing the decision to outsource fund administration, provides key criteria to apply to the task of selecting a fund administrator, and provides a useful checklist for evaluating the capabilities and cultural fit of shortlisted fund administration partners.

White Paper: Fund Administration Outsourcing

Benefits of Outsourcing Private Capital Fund Administration

In the past decade, the private capital industry has changed—and grown—dramatically.

As the pace of change accelerates, a growing number of investment firms of every size and type are rethinking their back-office strategy…and turning to outsourced fund administration.

Featured Case Studies